What Is Accounts Receivable (AR) Software?
Imagine you own a small business. You send invoices to your customers, but they don’t always pay you right away. If you’ve ever sent an invoice and had to wait — and wait — for a customer to pay you, then you’ve already experienced the frustration that accounts receivable (AR) software is designed to solve. At its core, this type of software helps businesses track who owes them money and get paid faster — all without the tedious follow-ups and manual tracking.
Accounts receivable software automates the entire process of managing incoming payments. It can create and send invoices, monitor who has paid and who hasn’t, send payment reminders, and even process payments in some cases. This is a huge win for any business that wants to spend less time chasing down money and more time growing.
It’s especially useful if you deal with lots of clients, manage ongoing services like subscriptions, or want to scale without growing your accounting headaches. Best of all, many AR tools plug right into your existing accounting software, like QuickBooks or Xero, so everything stays in sync and accurate.
In this guide, we’ll walk you through the top-rated accounts receivable software, ranked by reputation and performance. Whether you’re brand-new to invoicing tools or just looking to upgrade your current system, you’ll find the best options to fit your needs, goals, and budget.
Accounts receivable (AR) software automates the process of:
- Sending invoices
- Tracking unpaid bills
- Reminding customers to pay
- Recording payments
- Managing your cash flow
In short, it helps you get paid faster, with less manual work.
Top Accounts Receivable Software (Ranked By Ratings)
8. Plooto
Best for: Budget-conscious businesses
Reputation: 4.3/5
Starting Price: $24/month
Why it stands out: Plooto is perfect for small businesses that need both accounts receivable and payable tools without breaking the bank. It includes unlimited users, automated payment collection, and smooth syncing with QuickBooks and Xero. It’s a simple, low-cost way to automate payment collection and reconciliation without complexity.
7. Stax Bill
Best for: Subscription businesses
Reputation: 4.4/5
Starting Price: $199/month
Why it stands out: Designed for companies with recurring revenue models, Stax Bill helps automate subscription billing, manage customer accounts, and track revenue in real time. It’s built for scale, offering flexibility in pricing plans and advanced reporting — ideal for SaaS and membership-based businesses.
6. Quadient AR by YayPay
Best for: Reporting and analytics
Reputation: 4.5/5
Starting Price: Quote-based
Why it stands out: This software is perfect for businesses that want deep financial visibility. It provides powerful dashboards, credit insights on customers, and a complete history of communication, helping you make smarter financial decisions and improve payment behavior with data-driven follow-up.
5. Bill.com
Best for: Bundling receivables and payables
Reputation: 4.6/5
Starting Price: $45/month per user
Why it stands out: Bill.com is a one-stop platform for managing both incoming and outgoing payments. It includes invoice tracking, auto-reminders, payment portals, and integrates with major accounting platforms. It’s ideal for teams that want full control over cash flow from a single dashboard.
4. Invoiced
Best for: Robust automation features
Reputation: 4.7/5
Starting Price: $39/month
Why it stands out: Invoiced offers rich functionality for automating collections, managing payment plans, and customizing workflows. It’s especially valuable for growing businesses that want more control over the customer payment experience without sacrificing ease of use.
3. FreshBooks
Best for: Freelancers and self-employed professionals
Reputation: 4.8/5
Starting Price: $21/month
Why it stands out: FreshBooks combines beautiful invoicing, client management, and project tracking in one intuitive package. It’s easy to use, perfect for solo business owners, and lets you automate client reminders, accept payments, and even log time — all from one place.
2. Xero
Best for: Simple, affordable AR & accounting
Reputation: 5.0/5
Starting Price: $20/month
Why it stands out: With over 1,000 integrations, mobile invoicing, and automated reminders, Xero is a clean, modern platform perfect for small businesses. It’s affordable, feature-rich, and flexible enough for businesses looking to scale without complicating their finances.
1. QuickBooks Online
Best for: All-in-one business accounting
Reputation: 5.0/5
Starting Price: $35/month
Why it stands out: QuickBooks Online is the gold standard for business accounting. It has everything — invoicing, expense tracking, payroll, reporting, and hundreds of integrations. Its AR features are powerful and easy to use, making it the top choice for businesses of all sizes that want everything in one place.
Notable Alternatives
While the eight options above are currently the most reputable, several other accounts receivable platforms are also making waves — and may be a better fit depending on your specific business model.
Melio is a standout for businesses looking to send and receive payments with a simple, user-friendly interface and no subscription fee, perfect for startups on a tight budget.
VersaPay ARC focuses on enterprise-grade AR automation and collaborative portals for customers and sales teams — ideal for B2B organizations with complex receivables needs.
For companies already immersed in the Microsoft ecosystem, Microsoft Dynamics 365 Finance offers powerful AR tools integrated with CRM and ERP capabilities.
And if you’re in eCommerce or digital retail, Zoho Books provides an affordable AR suite with multicurrency billing, real-time reporting, and tight integration with other Zoho business apps.
As AR software continues to evolve, choosing the right fit comes down to your industry, business size, and how much automation you’re ready to embrace. Keep these alternatives in mind as you explore what works best for your team and your customers.